Job Responsibilities

• Coordinate and assist in day-to-day general administration duties such as manage phone calls, correspondence (e-mail, letters, etc.), paperwork duties (filing, scanning, etc.) and reception duties
• Assist with Employee Onboarding such as preparation of office equipment, stationery, and gift purchases for employees
• Maintain and monitor the inventory of office and admin supplies (e.g. stationery, pantry items, printing materials, business cards)
• Update records such as contact lists, access cards, and office keys
• Manage petty cash and verify staff claims and reimbursements
• Assist with IT and HR administration
• Manage overall office maintenance, including air-conditioning, toilets, printers, pantry equipment, and liaise with external vendors for service needs
• Schedule and coordinate both preventive and reactive office repairs and servicing
• Oversee indoor and outdoor office cleaning matters, pest control, plant maintenance, and sanitary bin services
• Participate and support ongoing Employee welfare activities and Company Events
• Consolidate monthly complimentary meal arrangements
• Assist with activity coordination such as booking badminton courts for company group events
• Assist with staff and company travel arrangements, including flight and hotel bookings, travel insurance (including private jet coverage), and sourcing insurance quotations
• Document and maintain SOPs for all admin-related processes
• Assist in ad-hoc duties as and when required

Job Requirements

• Diploma/A Levels/ITE/Professional Certificate in any field
• Good disposition, interpersonal, meticulous and detail-oriented with ability to multi-task
• Comfortable working in a fast-paced environment
• Possess a positive attitude to learn and grow with the company
• Proficiency in Microsoft Office will be an advantage
• Able to work independently and as well as a team
• Comfortable with working schedules on weekends when required

Benefits

At Karim Group, we believe work should be rewarding — both professionally and personally. When you join our team, you’ll enjoy:

• Training and development opportunities
• Fun and engaging events
• An environment that offers exposure across different brands

You’ll be part of a vibrant, passionate team — with opportunities to learn, contribute meaningfully, and make a greater impact in this hospitality and lifestyle company.”