Job Responsibilities

• Vendor Management: Assist in building and maintaining strong relationships with suppliers, negotiating favorable terms, and monitoring supplier performance
• Purchase Order Processing: Create and process purchase orders accurately and timely, ensuring compliance with procurement policies and procedures
• Contract Management: Support the contract management process, including contract renewals, amendments, and vendor performance reviews
• RFQ/Tender Support: Assist in the preparation and evaluation of RFQs/tenders, ensuring compliance with procurement guidelines
• Inventory Management: Collaborate with departments to maintain optimal inventory levels and minimise stockouts
• System Management: Utilize the E-procurement systems (Oracle NetSuite) to track purchase orders, invoices, and other procurement data
• Data Analysis: Analyze procurement data to identify cost-saving opportunities and improve efficiency
• Administrative Tasks: Handle administrative tasks such as filing, record-keeping, and report generation
• Audit: Ensure adherence to all Procurement SOPs. Maintain compliance with internal process, hygiene, Halal, and sustainability annual audits. Ensure all necessary certifications are in place
• Perform any other duties as assigned

Job Requirements

• Minimum 1 year of relevant experience in the hotel industry
• Candidate must possess at least Diploma or equivalent
• Proficient in English, ability to converse to liaise with Mandarin-speaking associates will be an advantage
• Strong knowledge in both food and non-food categories and suppliers
• Strong working knowledge on Negotiation and Procurement Policies
• Proficiency in Microsoft Office Suite and experience with procurement software or ERP systems
• Ability to multitask and prioritize tasks in a fast-paced environment
• Positive mindset with good attitude and integrity
• Good Communication skills with all levels of colleagues and suppliers with confidence to achieve the best deal for the hotels
• Good presentation and data analytical skills Chain Senior Executive

Benefits

At Karim Group, we believe work should be rewarding — both professionally and personally. When you join our team, you’ll enjoy:

• Training and development opportunities
• Fun and engaging events
• An environment that offers exposure across different brands

You’ll be part of a vibrant, passionate team — with opportunities to learn, contribute meaningfully, and make a greater impact in this hospitality and lifestyle company.