Job Responsibilities

Administrative Support

• Handle daily administrative duties including filing, data entry, and documentation
• Prepare and maintain staff records, attendance, and training trackers
• Assist in preparing reports for management (e.g., sales reports, petty cash, inventory summaries)
• Assist in translating menus and related materials into English for operational use

Purchasing & Inventory Coordination

• Coordinate with suppliers for orders, deliveries, and price updates
• Maintain accurate records of inventory, invoices, and delivery orders
• Follow up with vendors on product availability, discrepancies, or quality issues
• Assist in stock-take preparations and documentation

Operations Support

• Support the Restaurant Manager with scheduling, manpower planning, and roster updates
• Assist in coordinating staff training, certifications (e.g., food hygiene), and renewal reminders
• Prepare documents for audits, licensing, and compliance requirements

Customer & Service Support (when required)

• Assist with reservation management or customer enquiries during peak periods
• Support front-of-house operations with basic service tasks if needed

Financial & Billing Support

• Handle petty cash, expense claims, and daily cash reconciliation when required
• Verify invoices and submit them for finance processing

General Office & Outlet Coordination

• Act as the communication point between the restaurant and HQ departments (HR, Finance, Procurement).
• Ensure office supplies, forms, and operational materials are well-stocked.
• Any other duties as assigned

Job Requirements:

• Minimum an O-Level, Nitec, Diploma, or professional certificate
• At least 2 years of working experience in a related field; prior admin experience preferred, F&B exposure is a plus
• Strong organisation, communication, and multitasking abilities; able to work independently and thrive in a fast-paced environment
• Willing to work on weekends and perform overtime when necessary
• Bilingual in Mandarin to liaise with Chinese-speaking employees and handle related documents

Benefits

At Karim Group, we value our Operations team members who bring our hospitality to life every day. When you join us, you’ll enjoy:

• A 5-day work week
• Competitive salary package
• AWS (13th-month salary)
• Annual cash flexible benefits
• Annual leave starting from 14 days
• Staff meal benefits
• Birthday vouchers to celebrate your special day
• Company welfare initiatives and team events

Join a supportive and vibrant team where every role contributes to creating outstanding guest and customer experiences.